Job Description
Salary : $41,700.00 - $50,688.00 Annually
Location : City of West Covina, CA
Job Type: Full Time
Job Number: 2025-022
Department: Police Department
Opening Date: 05/27/2025
Closing Date: 6/1/2025 11:59 PM Pacific
Description
*PROMOTIONAL*
This recruitment is a Promotional Opportunity. Only current City of West Covina employees are eligible to apply and will be considered for this promotional opportunity.
Job Summary:
Under general supervision, performs a variety of specialized clerical tasks involving the development, maintenance, retention, and retrieval of Police Department records; provides general clerical support to department staff; the Police Records Clerk I is the entry level class in the Police Records Clerk series. The Class is distinguished from the Police Records Clerk II Class by having less independence and experience. The Police Records Clerk is assigned to various divisions within the Police Department; performs related duties as required.
Examples of Duties
Essential Functions
Receives information from victims of selected crimes and documents related information.
Inputs and processes a variety of police records and reports, including complaints, arrest records, warrants, citations, and crime and traffic reports.
Assists department personnel, the public, and outside agencies by obtaining reports and related information in accordance with established regulations.
Access automated justice systems to enter, modify, and retrieve related data.
Accepts bail and receives fees; prepares receipts, standard forms, and records in accordance with established procedure.
Types a variety of documents using a computer; proofreads documents for correct grammar, spelling, and punctuation; and prepares mailings.
Posts and tabulates numeric data.
Performs matron duties; temporarily cares for juveniles when assigned.
Assists in training new personnel as assigned.
Typical Qualifications
Required Knowledges and Abilities
Working knowledge of general office methods and techniques, records processing and maintenance procedures and systems. Skill in the operation of a variety of office equipment including the operation of a computer keyboard and computer software. Knowledge of English grammar, punctuation, spelling, and arithmetic.
Ability to apply and explain regulations, policies, and procedures.
Education: High school diploma or equivalent
Experience: One year journey level office experience performing a wide range of clerical assignments.
Training: Must be able to type a minimum of 35 W.P.M.
Special conditions: Must be able to work rotating shifts either day or evening.
Supplemental Information
EEO Statement
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
SELECTION PROCESS Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process. The successful candidate will be required to pass a background check, Live Scan fingerprinting, and a pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate.
The following benefits are offered to permanent fulltime employees only. For part-time employment benefits, the City does not offer any medical, vision or dental benefits for part-time and Limited Service employees. Such employees may elect - voluntary - to participate in such plans, pending payment of full premium as determined by the City. Additionally, part-time and Limited Service employees do not hold recognized bargaining rights and not eligible for bargained benefits, including administrative leave, vacation pay, sick hours accumulation (with exception of one hour of paid sick leave for every 30 hours of paid employment), life insurance, bereavement and tuition reimbursement.
NON-SWORN UNIT - EMPLOYEE BENEFITS
HOLIDAYS - Employees receive 9 holidays per year, including 40 floating personal leave hours.
VACATION - Employees accrue 80 vacation hours per year, with a maximum of 240 hours, and at five years, they receive 40 hours.
SICK LEAVE - Eight hours per month accrued by full-time employees for sick leave. There is unlimited accumulation, and the City has an annual payoff plan for unused sick leave, plus a payoff plan upon termination.
HEALTH INSURANCE - The City will provide up to the corresponding Los Angeles Region Kaiser rate per month (Employee only, Employee plus one, or Employee plus 2 or more (family)) towards health coverage through the Public Employees' Retirement Systems (PERS). Employees covered by a health insurance plan outside of the City's plan will receive $300/month.
DENTAL PROGRAM - A dental program is offered to all employees at group rates. The City contributes up to $53.28 per month towards premiums.
VISION PLAN - A City-paid vision plan through Vision Services Plan (VSP) is provided for employees only. An employee may enroll eligible dependents at his/her cost.
LIFE INSURANCE - The City provides a $20,000 basic life insurance and $500 term life retirement benefit to Community Service Officers, Jailers, and Police Records Clerks. A basic life insurance plan that provides protection in the amount of one-half the employee's annual salary to a maximum of $50,000, and $500 term life benefit upon retirement to Public Safety Dispatchers and Sr. Communications Operators.
LONG-TERM DISABILITY PLAN - The City covers the entire cost for this premium. There is a 6 month elimination period before an employee is eligible, and the plan covers up to a maximum of 60% of the employee's gross salary up to $5,000 per month or to age 65.
RETIREMENT - The retirement formula is for new employees meeting CalPERS' classic membership criteria. Effective January 1, 2013, new employees enrolling in membership in the CalPERS system will receive The employee pays their portion (8% of salary) of the retirement contribution to the California Public Employees' Retirement System (CalPERS). Options include single highest year, military buyback service credit and service credit for unused sick leave. The City does not participate in Social Security.
RETIREMENT HEALTH SAVINGS PLAN - City and employee contributions.
TUITION REIMBURSEMENT - The City provides a tuition reimbursement program, up to $1,130 per fiscal year, for regular full-time employees for continuing job-related education.
UNIFORM ALLOWANCE - $700 per year.
BILINGUAL ALLOWANCE - Employees in public contact positions with bilingual skills shall receive $100 per month, per their Memorandum of Understanding (MOU).
BEREAVEMENT LEAVE - Up to 40 hours per occurrence may be granted.
FLEXIBLE SPENDING ACCOUNT (FSA) -The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses.
EMPLOYEE ASSISTANCE PROGRAM - As an employee of The City of West Covina, you and your eligible dependents are entitled to receive EAP services.
THE CITY -West Covina is a city of approximately 110,500 residents, located 20 miles east of Los Angeles, with easy accessibility via freeway to beach and mountain resorts and many other major retail, recreational, educational, and cultural facilities. Acknowledged as the "Headquarters City of the East San Gabriel Valley," West Covina prides itself on the quality of living it offers.
The City utilizes the council-manager form of government, and employs 413 full-time employees, with an operating budget of about $64 million.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
In accordance with the Immigration Reform Act of 1986, successful applicants must provide documentation attesting to their legal right to work in the United States.
01
Are you a current employee at the City of West Covina? Yes
No
02
Do you have records management program administration experience in a law enforcement agency? Yes
No
Required Question City of West Covina, CA
Job Tags
Holiday work, Permanent employment, Full time, Contract work, Part time, Flexible hours, Shift work, Rotating shift, Afternoon shift,