Job Description

Russell Tobin & Associates is currently seeking a Executive Assistant, 12+ Months Contract role for one of our Fortune 500 clients, for 100% Remote. Apply today for immediate consideration.

Job title: Executive Assistant

Location: 100% Remote (PST zone)

Duration: 12+ Months with possible extension

Pay Rate: $45.00 - $47.00/Hour

JOB SUMMARY:

Primary Duties:

• Looking for a highly organized and savvy Executive Business Partner to join the Global Operations, Strategy, Ops and Planning team!
• In this role you'll be responsible for supporting 2-3 senior leaders, as well as organizing team/org events, with the potential to act as backup support for the Head of Global Operations.
• Candidates must be self-motivated, incredibly organized, and resourceful, with excellent communication skills, acute attention to detail and follow through, and be able to thrive in a fast-paced and ever-changing environment.
• You must have the ability to interact and manage up with staff (at all levels), sometimes under pressure; while remaining flexible, proactive and efficient, with a high level of professionalism and confidentiality.
• Our ideal candidate is the ultimate host and thrives on being part of a close team.
• They are passionate about operations and creating memorable experiences for the people.

Responsibilities:

• Admin Support for 2-3 Leaders
• Manage all day-to-day administrative duties, including: advanced calendar management, meeting preparation, travel, expense reports, and other special projects
• Act as a thought partner to the leaders to proactively and strategically align the calendar with their priorities
• Drive agendas, take notes, and track action items for weekly staff meetings
• Owner of team operating system, including leadership meeting cadence, team offsites / calendar, and social events
• Track and celebrate anniversaries and birthdays for leaders and their directs
• Maintain ongoing reports and databases, department websites and resources, google calendars, update and organize shared drives/files, and organizational charts
• Build effective relationships with other teams
• Partner with the Sr. Executive Business Partner to the Head of Global Operations
• Maintain strong partnerships across internal stakeholders: Internal Communications, Talent, Workplace, Ground Control, D&B, FP&A
• Collaborate with fellow Admins to ensure smooth flow of meeting cadence, external meetings and events
• Strong communication and presentation skills
• Looks for ways to surprise and delight in day-to-day functions.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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